Associate Project Start-up Manager

Advanced analytics. Intelligent insights.

IXICO plc (AIM: IXI), is a leading neuroimaging Contract Research Organization (CRO), delivering advanced Ai analytical insights in neuroscience to the global clinical trials market. Established in 2004, listed as a public company in 2013, IXICO has firmly established itself as a trusted partner to the global life sciences industry, supporting the development of new therapies for neurological conditions such as Alzheimer’s, Parkinson’s, Huntington’s Disease and Multiple Sclerosis.

With our focus on neuroscience, our purpose is to advance human health by turning data into clinically valuable insights; helping our clients reduce clinical development risk and improve return on investment from their clinical development programmes. We achieve this by combining Ai machine learning imaging biomarker analysis, together with centralised neuroimaging CRO services to provide an integrated service covering every stage of clinical development through to post-marketing surveillance. We are committed to invest in continuously enhancing our validated and peer reviewed disease optimised machine learning Ai analytics services and our infrastructure and technology to support our ambitious growth strategy. Our people are empowered to enable us to achieve our company goals and their own personal development through the “4A” values at the heart of our culture: Aspiration, Ability, Agility and Accountability.

To help us deliver our medical image analysis solutions to large clinical trials we are hiring an Associate Project Start-up Manager on a permanent full-time capacity.

NOTE:

This role requires flexibility to support clinical and imaging sites across the Asia-Pacific region, including the ability to work early start times, Monday to Friday, for extended periods.

During the onboarding and induction period, working hours will be standard, 9:00am–5:30pm GMT. Following this period, the successful candidate must be willing to transition to early shifts of 6:00am–2:30pm GMT for an undetermined period. Working hours may revert to standard hours depending on study requirements and site locations.

Purpose of the Role:

The APSUM role requires a flexible working approach to support global clinical and imaging sites, including APAC and US time zones. Working hours may vary in accordance with study requirements and site locations and may include early starts or late finishes. Standard UK working hours may also apply. The role is based on a standard working pattern of 37.5 hours per week, Monday to Friday. 

The APSUM is an essential member of the Project Start-Up team within the Clinical Operations group, responsible for the execution and oversight of imaging site qualification activities for assigned clinical trials and research studies. The role supports projects from award through activation of the final imaging site, ensuring deliverables are achieved within budget, on schedule, and in compliance with applicable quality standards.

The APSUM leads the qualification of global imaging sites, ensuring they are prepared to acquire high-quality, standardised images within agreed timelines. Acting as the primary point of contact for global clinical and imaging sites, the APSUM works closely with Project Managers, the Science team, and clients. The role also provides scientific and technical input to support the set-up and execution of new projects as they arise.

Essential Duties and Responsibilities:

Project Start Up

• Independently manage the imaging site qualification activities on assigned projects, including imaging site evaluation, site training, and scanning equipment set-up, with responsibility for reviewing imaging parameters and test data (e.g., phantom scans) across multiple imaging modalities (e.g. MRI, PET). 
• Serve as the primary site contact for assigned projects, building strong relationships with site personnel and providing timely support during imaging site qualification and start-up activities, including study data uploads and imaging protocol set-up. 
• Track progress of site start-up activities, including maintenance of associated records and issue escalation to HPSU. 
• Liaise with clients regarding imaging site qualification activities (meetings, provision of regular reports, issue escalation). 
• In cooperation with Project Managers and HPSU, develop study-specific start-up documentation (e.g., manuals, training materials, surveys). Ensure accuracy and distribution to sites. 
• Provide support to project management with study related activities and technical expertise, as required. 
• Participates in investigator meetings, kick-off meetings and other client’s meetings. Communicate and/or demonstrate project start-up methods to customers, as required. 
• Assist the Project Managers, the Science team, and other departments with the review of technical documents (e.g., imaging protocols, work instructions, training materials). 
• May serve as back-up project manager of assigned projects or manage one or more studies in maintenance. 
• Assist the HPSU with training and mentoring of less experienced team members. 
• Assist the HPSU with monthly forecasting and reporting. 
• Contribute to the improvement of the study start up processes and other related procedures in the Project Start-Up team. 

Quality & Regulatory Responsibilities

• Assist with developing and maintaining all the SOPs, work instructions and training records within the Project Start-Up team ensuring quality compliance with IXICO’s policies and procedures. 
• Contribute to internal and external audits.  
• Contribute and take part in bid defences. 

Qualifications and skills required for the role:

Essential

• Bachelor’s degree (scientific or analytic discipline) or equivalent job experience. Master’s degree desirable.  
• Demonstrable experience in a comparable role, with a well-developed level of knowledge, skills, and abilities required to perform the role independently. 
• Good understanding of imaging modalities e.g., MRI, PET 
• Good communication skills to accurately convey issues and concerns to other departments, sites, and clients.  
• High levels of energy, drive, and commitment.  
• Strong organization and time management skills and ability to effectively manage multiple competing priorities. 
• Ability to work effectively and professionally with other colleagues to enable effective strategic decision making.  
• Ability to work independently as well as in a team matrix organization and multiple projects. 
• Ability to present to substantial audiences.  
• Demonstrates an excellent understanding of clinical research phases and the processes involved in the management of a clinical trial.  

Key Deliverables:

This is a key role within Clinical Operations ensuring successful delivery of projects, achieving targets and continuous improvement. The key deliverables of this role include:  

• Monitoring and meeting key delivery metrics within the Clinical Operations team to customer expectations. 
• Meeting project start up targets for revenue. 
• Meeting efficiency targets. 

Benefits:

• Competitive remuneration package including benchmarked salaries.
• Staff Annual Bonus Plans and Annual Salary Review.
• Generous employer pension contribution of 6%.
• 25 days annual leave, increasing up to 28 days with every year at IXICO.
• BUPA private medical insurance scheme.
• Life Assurance of 4x annual salary.
• Employee Benefits Portal offering various discounts in retail, food & drink, and entertainment.
• Engaging and social environment, with fundraising and sporting activities and seasonal events such as Summer and Christmas parties.
• Wellbeing initiatives such as eye tests, flu jabs, and Mental Health Awareness Training.
• Employee Assistance Programme offering advice and support on a wide range of topics.
• Hybrid working model pattern split between working at our vibrant head office in the City of London and remotely.
• Reimbursement allowance to purchase equipment to support working from home.
• Generous employee referral scheme offering £2,000 for referring a successful candidate to the company.
• Financial assistance for professional qualifications.
• A company in an industry where your work has an impact every single day.

How to Apply

IXICO is working hard to create a representative, inclusive and empowered team, because we believe different experiences, perspectives and backgrounds make a better workplace, and ultimately better services.

IXICO doesn’t discriminate on the basis of race, colour, religion or belief, gender, national origin, age, sexual orientation, marital status, disability or any other protected class.

This is a great opportunity for a motivated Associate Project Start-up Manager  in a permanent full-time capacity to thrive in an engaging and fast-paced environment, to make a difference on an everyday basis.

NOTE:

This role requires flexibility to support clinical and imaging sites across the Asia-Pacific region, including the ability to work early start times, Monday to Friday, for extended periods.

During the onboarding and induction period, working hours will be standard, 9:00am–5:30pm GMT. Following this period, the successful candidate must be willing to transition to early shifts of 6:00am–2:30pm GMT for an undetermined period. Working hours may revert to standard hours depending on study requirements and site locations.

If you think IXICO should meet you, please send us your CV and covering letter by email to careers@ixico.com or apply directly via LinkedIn. We are looking forward to your application.

Please note that our entire business is operating under a Hybrid-Working Model, where UK-based employees are required to attend our London office 2 days a week. If you have got any questions, please reach out to our careers team.

Please note that IXICO will process the data provided by you only in order to perform the outlined recruitment exercise. For more details on what data we process and on what legal basis this happens please view our Recruitment Privacy Policy or contact careers@ixico.com.