Senior Site Manager (clinical)

One business, one mission: improving brain health through the application of digital technologies.

Established in 2004 and listed as a public company in October 2013, IXICO has established itself as a trusted partner to the global biopharma industry, providing technology-enabled speciality services. Our neuroscience expertise in image data management and analysis provides specialist data analytics services, which are applied on some of the most important clinical trials in neuroscience, providing valuable insights to disease progression and patient safety, enabling our clients to make better informed decisions earlier in the clinical development pathway.

And our people make all this happen. We have a passionate, dedicated team, bringing together the essential skills needed to innovate and develop cutting-edge technologies, provide the support our customers need and enhance our service offering.

As our team continues to grow we are now looking to hire a Senior Site Manager.

As a member of this you will be exposed to high profile projects in the field of clinical trials (e.g. Dementia, Huntington's disease, Parkinson's disease, multiple sclerosis, psychosis). We are looking for candidates who have a background in Science, Medical Imaging, Biomedical Engineering, Neurosciences or related and are available on a full-time basis.

Purpose of the Role:

The Senior Site Manager is primarily responsible for assisting with the coordination of the site set-up and site management activities for a number of projects including the day-to-day supervision of site qualifications and site communications, the creation and review of study specific documents and training of internal staff. In addition, the responsibilities include monitoring of relevant site management support tools, databases, tracking tools and timelines.

Essential Duties and Responsibilities:

  • Oversight of Site Qualifications across studies including regular forecasts, Site Qualification deliverables, issue escalation to the functional lead.
  • Monitoring of Site Qualification databases and tracking tools.
  • Develop Site Qualification materials (e.g. training materials, surveys) or allocate members of the Site Management team to write documents.
  • Liaise with study stakeholders regarding Site Qualification and Site Management activities, where required.
  • Oversight of Site Management activities and associated supporting systems.
  • Ensure appropriate training and support for Site Managers and assisting in evaluating competency to perform tasks.
  • Assist with maintaining all SOPs, work instructions and training records within the Site Management and Site Qualification team ensuring quality compliance with IXICO’s policies and procedures.
  • Continuous improvement of all processes and practices in the Site Management and Site Qualification team.
  • Communicate and/or demonstrate Site Qualification and Site Management methods to customers, as required.
  • Continual monitoring of Site Management communications and Site Qualification activities.
  • Proactively keep functional lead informed about work progress and any issues (including conflicting priorities and free capacity).
  • Perform other duties as requested.

Key Deliverables:

This is a key role within the Clinical Operations Team ensuring successful delivery of projects, achieving targets and continuous improvement. The key deliverables of this role include:

  • Assisting with setting, monitoring and meeting key delivery metrics within the Operations team to customer expectations.
  • Meeting company targets for revenue.
  • Meeting efficiency targets.
  • Responsible for meeting objectives and targets for Site Qualification and Site Management, reporting against forecasts and plans as individually defined each year.
  • Continuous monitoring and feedback loop with functional lead on actual vs forecast Site Qualification and Site Management.
  • Ensure site management is delivered to customer requirements, regulatory standards and following IXICO SOPs.
  • Supporting the implementation of new systems.

Knowledge, Skills and Experience Required for the Role:


  • Educated to an advanced level with either a Bachelor’s degree/commercial education or experience in a similar role (minimum 3 years preferred).
  • Experience in the Clinical Trial field.
  • Strong computer skills and proficiency in Microsoft Office applications (MS Excel and PowerPoint in particular).
  • Ability to work independently and as part of a team.
  • Ability to manage multiple and varied tasks with enthusiasm.
  • Excellent organisational skills along with strong attention to detail.
  • Sound interpersonal, verbal, and written communication skills.
  • Proactive ‘hands-on’ approach while delegating effectively to staff to make best use of the skills within the team.
  • Line management experience (minimum 3 years preferred).


  • Generous employer pension contribution of 6%
  • 25 days annual leave, increasing up to 28 days with every year at IXICO
  • Various discounts in retail, food & drink and entertainment through our benefit portal
  • Annual salary review and company bonus scheme
  • Life Assurance scheme
  • A very sociable, supportive and highly motivated team
  • A modern working environment and excellent location in the heart of the City of London
  • A company in an industry where your work has an impact every single day

How to Apply

IXICO is working hard to create a representative, inclusive and super-friendly team, because we believe different experiences, perspectives and backgrounds make a better workplace, and ultimately better services.

IXICO doesn’t discriminate on the basis of race, colour, religion or belief, gender, national origin, age, sexual orientation, marital status, disability or any other protected class.

This is a great opportunity for a clinical trials professional to thrive in an engaging and fast-paced environment, to make a difference on an every day basis. You will be given support to enable you to grow with your challenges, and we pride ourselves to be a sociable and diverse bunch of people, who are all working together on one big mission: Improving brain health. Will you join us?

If you think IXICO should meet you, send us your CV and covering letter by email to We are looking forward to your application!

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