Purpose of this Policy
Before you provide us with any Personal Data or browse our website, you should read through this Policy in full and make sure that you are comfortable with our privacy practices.
IXICO Technologies Limited
FAO: Data Protection Officer
4th Floor Griffin Court
15 Long Lane
London EC1A 9PN
Or by email to:
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Individuals and data protection supervisory authorities in the EU may contact our data protection representative according to Article 27 GDPR:
DP-Dock GmbH, Attn: IXICO
Ballindamm 39, 20095 Hamburg, Germany
We reserve the right to modify or amend this Policy at any time by posting the revised Policy on our website. It is your responsibility to review the Policy from time to time.
This version was last updated in March 2021.
The Personal Data We Collect About You
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
The purposes for which we process your Personal Data
We process your Personal Data for the following purposes:
The legal basis for IXICO processing your Personal Data
In order to comply with applicable data privacy laws, IXICO is required to set out the legal basis for the processing of your Personal Data. In accordance with the purposes for which we collect and use your Personal Data as set out above, the legal basis for IXICO processing your Personal Data will typically be one of the following:
Disclosure of your Personal Data
IXICO may share your Personal Data with people within IXICO who have a “need to know” that data for business or legal reasons, for example, in order to carry out an administrative function such as processing an invoice, or to direct a query that you have submitted to the relevant department within IXICO. We may also share the Personal Data you submit to us with any entity within the IXICO group worldwide. We may disclose your Personal Data to third parties in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets. These entities are required to maintain the confidentiality of your data and are restricted from using it for any purpose other than the purposes set out in this Policy.
We may also disclose your Personal Data to third parties including:
We may decide to allow users to share comments, postings, testimonials, or other information. If you choose to submit such information to us, the information that you submit may be available generally to the public. Information that you provide in these areas may be read, collected, and used by others who access them.
Transfers of Personal Data
Please note that any person to whom IXICO may disclose your Personal Data under this Policy may be situated in a country other than your own and that such country may provide a lower level of data protection requirements than your own country. By agreeing to this Policy, you consent to the transfer of your Personal Data to a country other than your own.
Whenever we transfer Personal Data across borders, we take legally required steps to ensure that adequate safeguards are in place to protect your Personal Data and to make sure it is treated in accordance with this Policy. If you are located in the EEA or the UK, you can request a copy of the safeguards which we have put in place to protect your Personal Data and privacy rights in these circumstances, by contacting DPO@ixico.com.
IXICO takes all reasonable technical and organisational security measures to protect Personal Data from accidental or unlawful destruction, accidental loss and unauthorised access, destruction, misuse, modification or disclosure.
Your Personal Data is not kept for longer than is necessary for the purposes for which it is collected. This means that data and records (including Personal Data) are destroyed or erased from our systems when no longer required. The amount of time that records are kept for varies depending upon the type of Personal Data they contain.
Applicable data privacy laws give rights to individuals in respect of Personal Data that organisations hold about them. If you wish to:
please submit your written request to DPO@ixico.com.
You have the right to ask us not to process your personal data for marketing purposes. We will only send you commercial communications if you have previously opted in to receive such communications. If you decide that you do not want to receive commercial communications from us, whether by email, telephone or post, you can “opt-out” from receiving such communications by clicking on the “unsubscribe” link provided at the bottom of each commercial email and updating your preferences, or by contacting us at DPO@ixico.com.
Where you have consented to us using your personal data, you can withdraw that consent at any time.
If the information we hold about you is inaccurate or incomplete, you can notify us and ask us to correct or supplement it.
If you have an objection about how we have handled your personal data, you may be able to ask us to restrict how we use your personal data while your complaint is resolved. In some circumstances you can ask us to erase your personal data (a) by withdrawing your consent for us to use it; (b) if it is no longer necessary for us to use your personal data; (c) if you object to the use of your personal data and we don't have a good reason to continue to use it; or (d) if we haven't handled your personal data in accordance with our obligations.
No fee usually required
You will not have to pay a fee to access your personal data, or to exercise any of your other rights. However, we may charge a reasonable fee if your request is manifestly unfounded, repetitive or excessive. Alternatively we may refuse to comply with your request in these circumstances.
Updated March 2021